Submitting Transcripts: What you Need to Know

January 25, 2017

Submitting your transcripts is a mandatory part of the application process for all graduate programs at the University of Southern California. We understand that this can be a confusing or time consuming process if you’ve attended multiple schools or have been out of school for a while. Not to mention, submitting incomplete or unofficial transcripts can cause a delay in your admissions decision. Below are some helpful insights to guide you through this part of your online application.

Transcript Submission is a Two-Step Process

  1. Whenever possible, you should upload scanned copies of official transcripts to the online application. Please note that these can be transcripts that have been issued directly to the student, but they must be official transcripts printed on university letterhead. Print-outs from online student portals are not accepted.
  1. After you have received your admissions decision, sealed official transcripts from all undergraduate institutions attended will need to be sent to USC Graduate Admissions. (Note: If you have sent official electronic transcripts using the instructions below, you will not need to mail your transcripts.)

You Can Send your Transcripts Electronically

There are many secure third-party transcript vendors that your undergraduate institution(s) may use to submit official transcripts to USC. Some examples of these vendors include eTranscript CaliforniaParchment ExchangeeSCRIP-SAFE, and National Student Clearinghouse.

Please instruct the vendor to email your transcript(s) to etrans@usc.edu. Do not send any other materials or correspondence to this email address yourselfElectronic transcripts e-mailed to any other address will not be downloaded, resulting in a delay of your file review and an extra expense to you, as the transcript will need to be re-sent.

What makes your transcripts “Official”?

“Official” transcripts are typically:

  • On school letterhead or have a specific transcript format developed by the school
  • Signed by a school official

“Official” transcripts typically include a:

  • School seal or stamp on the document
  • Date of graduation
  • List of all courses and grades by academic year

The Office of Graduate Admission website is a great resource

The USC Office of Graduate Admission is a great resource for more detail on submitting transcripts, e-transcripts, and what to do if you’re a USC alumni or current student. (Hint: USC grads and current students do not need to upload transcripts!)

If you’d like help navigating your USC Graduate Application, this video is a great guide, and will show you where to upload your electronic transcripts. (See all of Graduate Admission’s videos here.)


Still have questions, or want to speak to Admissions directly? No problem. You can reach the Bovard College Admissions Office at 213-821-3000 or admissions@bovardcollege.usc.edu.

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